When the box appears, we add our description, it’s applied to the picture, and the error is fixed. If we click the drop-down box next to Picture 1, we can select Add a description. We have two pictures in our document without alternative text. Then just pick one of the Recommended Actions. Click the drop-down box next to an item in the results list. If you want to follow the steps shown to fix the error, you can, but there’s an easier way. So if you question why the item is considered an error, wonder no more! But first, you’ll also see helpful details under Additional Information at the bottom of the sidebar. You can then select an item in the list to jump directly to it in your document. Click an error or warning to expand it and view each item. When you receive the results, you’ll see things like Errors and Warnings and the number of items that apply. It gives you details on why you should fix it, how to correct it, and an easy way to make the adjustments. What’s nice about the feature is that it doesn’t just tell you what’s wrong. Results and Adjustments for Accessibility But if the inspector finds errors, those will appear right at the top of the sidebar. If no issues are found, you’ll see that message. On Mac, select Tools > Check Accessibility from the menu bar.Īfter the inspector finishes, a sidebar will display on the right with the results. When you want to inspect your document, select the Review tab and click the Check Accessibility button on the toolbar.

Now if you’re ready to start checking your documents for accessibility, let’s get to it! Use the Check Accessibility Feature There is a handy setting we’ll show you below that will allow the feature to continually check the document as you work on it. You can use the Check Accessibility feature as you work on your document or when you finish it. But you can apply the same steps and principles with the other applications and on Mac. For the purpose of this tutorial, we’ll stick with a single application and platform, Microsoft Word on Windows. The Check Accessibility feature is available in Office applications on both Windows and Mac and it works the same across the board. Here, we’ll show you how to check for accessibility issues in Microsoft Office applications so that your documents are always accessible to others. If this is something you haven’t done but want or even need to start, you’ll be glad to know there’s a feature to help you.

Excel accessibility screen reader